All applicants wishing to hire the Hall must complete and sign a Hiring Agreement. Once complete, this must be sent, together with the hire charge and deposit, to the Honorary Treasurer. The person who has signed this Hiring Agreement shall be considered the Hirer. Where a promoting organisation is named that organisation shall be considered the Hirer and shall be jointly and severally liable with the person who signs the Hiring Agreement.
A Booking is considered provisional until a completed Hiring Agreement and payment have been received. The booking will be confirmed and the access code for the door sent upon receipt of these.
Notice of cancellation of the hiring must be received by the Booking Secretary or Treasurer at least 14 days before the Hire Date, otherwise the full amount is chargeable.
The Hall is a NO SMOKING area.
WiFi is available free of charge.
NO ALCOHOL shall be sold during the hiring unless a Temporary Events Notice (TEN) for the Hall has been obtained by the Hirer. Details and application form can be found on the Waverley Borough Council website. There is a charge for this licence and it requires at least 10 days notice.
If you are hiring a bouncy castle, an inflatable or play equipment for use in the Hall you are advised to make sure that the company providing the equipment carries adequate insurance as the Hall’s Public Liability insurance DOES NOT cover use of these items.
If the Hall is hired to facilitate the sale of goods, the hirer shall ensure that all laws and regulations affecting such sale are complied with.
The Hirer shall not sub-let or create any licence in the Hall or any part thereof.
The hire of the Hall does not entitle the Hirer to use or enter the premises at any time other than the specific hours for which the Hall is hired unless prior arrangements have been made with the Booking Secretary.
The right of entry to the Hall is reserved to the Committee or its representatives and any police officer at any time during the hiring.
The Hirer shall be responsible that good order is kept both inside and outside the Hall during and at the close of the hiring.
The Committee reserves the right to put a stop to any entertainment or meeting not properly conducted.
The Trustees shall not be responsible for any loss or damage to any property arising out of the hiring nor for any injury which may be suffered by any person visiting the Hall during the hiring or for any loss due to any breakdown of heating, failure of supply of electricity/gas/water or other happening which may cause the Hall to be temporarily closed or the hiring to be interrupted or cancelled, and the Hirer shall indemnify the Trustees against any claim which may arise out of the hiring or which may be made by any person resorting to the Hall during the hiring in respect of any such loss, damage or injury.
If access to the Hall is affected by snow or ice the Hirer shall ensure that such access ways are rendered safe by snow clearance and/or by the application of sand and/or grit. There is a green grit bin in the lobby at the Hall.
No exits may be blocked, chairs or obstructions placed in the corridors or fire appliances removed or tampered with.
NO UNDUE NOISE should be caused in this residential neighbourhood, especially on departure from the Hall. All exit doors and windows are to remain closed while music is being played. Music must not be played after 11.30pm and all persons attending the Hall must disperse by midnight.
No additional lights or extension from the existing electric light fittings shall be fitted. Electrical power is available from power sockets. No adjustment shall be made to any part of the heating system except the adjustment of the thermostats.
No cars shall be parked in the private road behind the lay-by opposite and on the south side of the Hall, nor in such a position as shall obstruct access to this lay-by. There are extra parking spaces in the Recreation Ground about 200 yards from the Hall.
The Hirer is responsible (financially) for all damage to the Hall and to any property in the Hall occurring during the period of and arising from the hiring or while persons are entering or leaving the Hall, except damage caused by accidental fire and covered by the Trustees’ Insurance Policy.
The property of the Hirer and his/her friends must be removed as soon as possible at the end of the hiring, and in the case of an evening hiring not later than 8 45am on the following day. The Trustees accept no responsibility for any property left on the premises after the hiring.
It is absolutely essential that you leave the Hall in a clean and tidy state ready for the next hirer.
The Committee, Marindin Hall, Frensham